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In Home/Out of Home Care > Specialized Placements & Programs > Caregiver Approval: Requests for Goods & Services

Caregiver Home Approval: Requests for Goods and Services

0100-520.09 | Revision Date: 07/01/14

Overview

This policy guide details how goods and services may be obtained for relative and nonrelative extended family member (NREFM) caregivers who do not have items that are necessary to meet the home approval standards for an initial placement or replacement of a child.

TABLE OF CONTENTS

Policy

Goods and Services

Procedure

Responding When a Home Does Not Meet the Approval Standard

ASFA Division CSW Responsibilities

ASFA Division SCSW Responsibilities

ASFA Division Program Manager Responsibilities

ASFA Division ARA/RA Responsibilities

Office Designee Responsibilities

CSW Responsibilities

Approvals

Helpful Links

Forms 

Statutes

Version Summary

This policy guide was updated from the 09/01/09 version, as part of the Policy Redesign, in accordance with the DCFS Strategic Plan. The title of this policy guide has been changed from “Caregiver Approval: Requesting Goods and Services.”

POLICY

Goods and Services

All goods and services are provided on a one time only basis. There is a $1,000 maximum allowable amount per household for a goods and services request for an existing or prospective relative and nonrelative extended family member (NREFM) caregiver.  An RA or ASFA Support Division Program Manager may, however, approve higher amounts.

 

Recurring needs or future needs must be met by the caregiver. DCFS will otherwise consider placing the child with an alternative approved caregiver. The only exception is when a caregiver needs to secure future goods to approve the home for a child to be placed with his/her relative or nonrelative extended family member.

 

Expenses involving a rental property improvement must be approved by the RA or ASFA Support Division Program Manager and cannot exceed $500. The ASFA Division can provide funding to cover first and last month’s rent, but all other resources must first be exhausted.

 

CSWs are not responsible for purchasing needed items.  Procurement of needed items and services is the responsibility of the Department, which must use county-approved procurement methods.

 

Upon receipt of needed items, the home re-inspection must be completed within two (2) business days to determine if the deficiencies have been corrected and if the home can be approved.

Back to Policy

PROCEDURE

Responding When a Home Does Not Meet the Approval Standard

ASFA Division CSW Responsibilities

  1. If there are deficiencies that prevent the home from being approved:
  1. Discuss with the caregiver
  1. What can be done to bring the home into compliance
  1. The expectation that the home’s deficiencies will be corrected within thirty (30) days from the on-site home inspection
  1. Complete the DCFS 725, Corrective Action Plan.
  1. Document the results of the home inspection, the deficiencies found, how they are to be corrected, and the expected date of completion onto the Contact Notebook.

 

  1. If speaking with an existing relative caregiver or nonrelative extended family member (NREFM), assess and document in the Contact Notebook:

 

  1. If speaking with a prospective relative or NREFM, assess and document in the Contact Notebook whether the cost of correcting the deficiencies is justified.
  1. Consider all of the following:

 

  1. If the caregiver meets the criteria for a request for goods and services, complete the DCFS 800-A.
  1. Provide the information requested in Section B.
  1. Enter the item number, requested items number, and estimated cost.
  1. Give a brief narrative of how the requested items will enable the caregiver to meet the standard for approval.
  1. Provide all necessary names and signatures.

 

  1. If the caregiver does not meet the criteria for a request for goods and services, consider not approving the home and placing the child with an alternative caregiver.

 

  1. Forward the DCFS 725 and DCFS 800-A to the SCSW for approval and signature.

 

  1. Follow-up on the DCFS 725 and the caregiver’s compliance with the approval standard. 

 

  1. For goods and services requested via the DCFS 800-A, make an on-site visit to the caregiver to verify delivery when he/she or the Office Designee reports the goods and/or services have been delivered.
  1. Provide the Office Designee with the date home re-inspection was completed.
  1. Update the SOC 815, Approval of Family Caregiver Home.

ASFA Division SCSW Responsibilities

  1. Review the DCFS 725, the DCFS 800-A, and the relevant Contact Notebook entries.

 

  1. Forward the approved DCFS 725 and DCFS 800-A to the ASFA ARA or Division Chief for approval and signature.

ASFA Division Program Manager Responsibilities

  1. Review the DCFS 725, DCFS 800-A, and the relevant Contact Notebook entries.

 

  1. Ensure that what the caregiver is able to do is well documented in the Contact Notebook.

 

  1. Return the approved DCFS 725 to the CSW via the SCSW.

ASFA Division ARA/RA Responsibilities

  1. Review the DCFS 725, DCFS 800-A, and the relevant Contact Notebook entries. 

 

  1. Ensure that the need for any rental property improvements are justified and do not exceed $500.

 

  1. Forward the approved DCFS 800-A to the Office Designee.

 

  1. Return the DCFS 725 to the CSW via the SCSW.

Office Designee Responsibilities

The Office Designee is selected by the RA and can be anyone of his/her choosing, including the Resource Coordinator, Community Development Coordinator, or

Staff Assistant.

 

  1. Review the DCFS 800-A with the ASFA CSW to determine if any of the requested items (e.g. smoke alarm) can be filled in the region.

 

  1. Within one (1) business day of receipt, fax the DCFS 800-A to the DCFS Procurement Section at (213) 738-6514 for any remaining requested items.

 

  1. Upon receipt of the faxed copy of the purchase order (PO) from Procurement, match the PO with the DCFS 800-A for each item/vendor.

 

  1. Once delivery of goods and services is verified by the ASFA CSW:
  1. Complete the “Actual Cost” and “Order Placed” columns from information on the PO and the “Delivery Verified” column from information provided by the ASFA Support Division CSW. 
  1. Review and fax the DCFS 800-A to DCFS Finance at (213) 427-6130.
  1. Staple the PO to the white copy of the DCFS 800-A, and return it to the CSW via the SCSW.
  1. Retain the yellow copy for tracking purposes.

CSW Responsibilities

  1. Complete and update the SOC 815 when all the deficiencies are corrected.

 

  1. Document the date and outcome of the re-inspections in the Contact Notebook.

 

  1. Forward the SOC 815, SOC 817 Checklist of Health and Safety Standards for Approval of Family Caregiver Home, SOC 818 RelativeFor the purpose of placement and foster care payments: An adult who is related to the child by blood, adoption or affinity within the fifth degree of kinship, including stepparents, stepsiblings, and all relatives whose status is preceded by the words, "great," "great-great" or "grand" or the spouse of any of these persons even if the marriage was terminated by death or dissolution. or Nonrelative Extended Family Member Caregiver Assessment, DCFS 725, and DCFS 726 Alternative Plan, if needed, to the SCSW and ARA/ASFA Support Division Program Manager.

 

  1. File the DCFS 800-A and Purchase Order in the Placement Folder.

Back to Procedure

APPROVALS

ARA, ASFA RA, and SCSW Approval

HELPFUL LINKS

Forms

CWS/CMS

Caregiver Assessment

SOC 815, Approval of Family Caregiver Home

SOC 817, Checklist of Health and Safety Standards for Approval of Family Caregiver Home

SOC 818, Relative or Nonrelative Extended Family Member Caregiver Assessment

LA Kids

DCFS 725, Corrective Action Plan

DCFS 726, Alternative Plan

DCFS 800-A, Caregiver Approval: Request for Goods and Services

Statutes

California Code of Regulations (CCR) Title 22, Div. 6, Chapter 9.5, Article 3 – Sets forth, in part, the licensing standards for foster homes required by the Adoption and Safe Families Act.

 

California Department of Social Services (CDSS) Manual of Policies andProcedures (MPP) Division 31-445 – Addresses, in part, the requirements for support of a relative/nonrelative extended family member home.

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