Creating a Case without a Referral: ICPC, Probate Legal Guardian, and Probate Court

1200-503.20 | Revision Date: 07/01/14

Overview

This policy guide provides information on the circumstances when it is appropriate to create a case without a referral, as well as instructions on creating a case without a referral in CWS/CMS.

TABLE OF CONTENTS

Policy

Creating a Case without a Referral

Procedure

Creating a Case without a Referral

SCSW Responsibilities

Approvals

Helpful Links

Attachments

Referenced Policy Guides

Version Summary

This policy guide was updated from the 08/10/10 version, as part of the Policy Redesign, in accordance with the DCFS Strategic Plan. The title has been changed from “Creating a Case without a Referral.”

POLICY

Creating a Case without a Referral

There are three circumstances in which it is appropriate to create a case without a referral:

1. Incoming Interstate Compact on the Placement of Children (ICPC) cases.

2. When a probate legal guardian requests a foster care payment.

3. When the Probate Court requests a guardianship report be prepared to assess the suitability of a prospective legal guardian.

Only SCSW’s can create a case without a referral in CWS/CMS. SCSW’s should not create a case without a referral for Kin-GAP cases coming back for DCFS services.

When there are allegations of abuse and/or neglect, a referral must be made to the Child Protection Hotline (CPH) in lieu of creating a case without a referral.

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PROCEDURE

Creating a Case without a Referral

SCSW Responsibilities

1. Complete a SAAM’s request to issue or reinstate a state number and to search if there is an open case on CWS/CMS.

• CWS/CMS does not allow more than one (1) open case for any child/youth under nineteen (19) years old.

2. After receipt of the signed SAAM’s form verifying that the request has been completed, and it has been established that there is no other open case on CWS/CMS, create a case without a referral according to the instructions in Opening a Case without a Referral in CWS/CMS.

1. Select Emergency Response as the Service Component. After saving to the database, change the Service Component to Family Maintenance, Family Reunification, or Permanent Planning (as appropriate).

2. When creating a case without a referral for a probate legal guardian to receive a foster care payment, ensure that on the ID Page, the case status selected is “voluntary” and the intervention reason is “guardian requests FC payments.”

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APPROVALS

None

HELPFUL LINKS

Attachments

Opening a Case without a Referral in CWS/CMS

Referenced Policy Guides

0050-501.10, Child AbuseThe non-accidental commission of injuries against a person. In the case of a child, the term refers specifically to the non-accidental commission of injuries against the child by or allowed by a parent(s)/guardian(s) or other person(s). The term also includes emotional, physical, severe physical, and sexual abuse as defined in CDSS MPP Section 31-002(c)(9)(D). and NeglectThe failure to provide a person with necessary care and protection. In the case of a child, the term refers to the failure of a parent(s)/guardian(s) or caretaker(s) to provide the care and protection necessary for the child's healthy growth and development. Neglect occurs when children are physically or psychologically endangered. The term includes both severe and general neglect as defined by Penal Code Section 11165.2 and medically neglected infants as described in 45 Code of Federal Regulations (CFR) Part 1340.15(b). Reporting Act (CANRA)

0300-503.40, Probate Legal Guardianship

0100-525.10, Interstate Compact on the Placement of Children (ICPC)

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