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Case Planning > Continuing Service Case Planning > Concurrent Planning

Concurrent Planning and the Concurrent Planning Assessment (CPA)

0080-507.20 | Revision Date: 06/01/18

Overview

This policy guide provides instructions on concurrent planning for children under the supervision of the Department who are in out-of-home care, including how to activate the permanency track. It also details how family history information should be gathered and documented for concurrent planning.

TABLE OF CONTENTS

Policy

Concurrent Planning

Concurrent Planning Assessment

Alternative Permanency Planning

Another Planned Permanency Living Arrangement

Permanency for Children Under 16

Fit and Willing Relative

Obtaining Family Health Information

Concurrent Planning for Indian Children

Procedure

Assessing a Case for Family Reunification

Case-Carrying CSW Responsibilities

Gathering and Documenting Family Background Information

ER/ERCP CSW Responsibilities

DI CSW Responsibilities

Case-Carrying CSW Responsibilities

Completing an Initial CPA

Case-Carrying CSW Responsibilities

SCSW Responsibilities

ARA Responsibilities

RA Responsibilities

RFSPD CSW Responsibilities

RFSPD SCSW Responsibilities

RFSPD ARA Responsibilities

Completing Concurrent and/or Early Adoptive Planning

Case-Carrying CSW Responsibilities

RFSPD CSW Responsibilities

Completing a CPA Update or Reassessment

Case-Carrying/RFSPD CSW Responsibilities

RFSPD CSW Responsibilities

SCSW and/or RFSPD SCSW Responsibilities

RFSPD ARA Responsibilities

ARA and RA Responsibilities

Approvals

Helpful Links

Attachments

Forms

Referenced Policy Guides

Statutes

Version Summary

This policy guide was updated from the 08/14/17 version to reflect changes in upper Management approval requirements for certain permanent plan recommendations per FYI 17-39, and to reflect updated Resource Family Approval terminology and process.

POLICY

Concurrent Planning

Concurrent planning is a case management method used to support timely, legal permanence (family reunification, adoption, or legal guardianship) within a specific timeframe. It emphasizes initiation and/or completion of permanency tasks as soon as a child enters placement to resolve a child’s temporary status. Concurrent planning focuses DCFS staff worker success on achieving family reunification, adoption, or legal guardianship for the child as soon as possible. Concurrent planning:

 

Concurrent Planning focuses specifically on the following:

 

Full disclosure is a key component of concurrent planning. Full disclosure entails and on-going discussion with the parents regarding their progress in meeting their case plan goals and the consequent results. All families must be given information about the detrimental effects on children who do not have permanency and the ways that families can support the child’s permanency.


Concurrent planning incorporates input and recommendations as discussed through the Child and Family Team process.

Concurrent Planning Assessment (CPA)

The Concurrent Planning AssessmentAn assessment document as prescribed in Welfare and Institutions Code Sections 366.21(I), 366.22(b) and 361.5(g). The CPA is initiated by the case carrying Children's Social Worker and completed by the APRD CSW when adoption home study for attached children or matching/recruitment activities for unattached children are initiated. (CPA) is the tool used by DCFS to address the permanency needs of the child. The case-carrying CSW initiates the CPA and the assigned Resource Family Support and Permanency Division (RFSPD) CSW completes the CPA. The CPA:

 

The CPA is required for Family Reunification (FR) cases with court dependency.  The CPA is not required for the following cases:

 

For a youth who attains eighteen (18) years of age during the review hearing period, court-ordered FR services must continue until the next six-month review hearing when both:

 

  1. The parent(s) and the nonminor dependent (NMD) agree that FR is in the best interest of the NMD, and

 

  1. The court finds there to be a substantial probability that the NMD will be returned home at or before the next review hearing.

 

The CPA contains information that is confidential. In the case of prospective adoptive parents, this may include identifying information such as names, addresses and telephone numbers. When sending the CPA to Court, staff must cross out in black ink, the confidential information in all copies of the CPA except for the copy going to the Judge.

 

For fast-track cases, the CPA must be submitted by the ER CSW worker or by the ISW, if assigned on the case.

Alternative Permanency Planning

The case-carrying CSW and the RFSPD CSW must collaborate in identifying and activating an alternative permanency plan.

 

If there is a disagreement on the identified plan, DCFS staff must employ the CFT process until a resolution is achieved.

 

The most permanent legal alternative plan for the child must be pursued. When family reunification does not happen, legal permanency must be achieved through adoption or legal guardianship with relatives (Kin-GAP).

 

A relative may decide to provide and pursue legal guardianship under the following circumstances:

 

In cases where a relative caregiver is willing to accept legal or financial responsibility for a child, the removal of a child from a relative caregiver should not be recommended based on the caregiver’s preference for legal guardianship.

 

To recommend against termination of parental rights (TPR) or legal guardianship with a relative:

 

See Determining whether the Termination of Parental Rights would be Detrimental to the Child for more information.

Another Planned Permanent Living Arrangement (APPLA)

The APPLA is a permanent plan for a youth in an out-of-home foster care placement, in which a youth may remain until adulthood, when the options to return home, place with a relative, place for adoption, tribal customary adoption, or legal guardianship have been ruled out. When the recommendation for a youth is a permanent plan to APPLA, the case plan should identify necessary services that will further the youth's transition to independent living and successful adulthood.

 

The court may order APPLA for youth age 16 or older and non-minor dependents, if appropriate. For youth placed in foster care under an APPLA permanency plan, the CSW must provide the court with the following information:

Permanency for Children Under 16

For children under 16 years of age, federal law and SB 794 eliminate APPLA as an allowable permanency option. Court must order a permanent plan of return home, adoption, legal guardianship or placement with a fit and willing relative, as appropriate for any child under the age of 16 who remains in foster care placement after reunification services are terminated. CSWs must provide the court with documentation of barriers to achieving the permanent plan and the efforts made to address those barriers. If a child under the age of 16 currently has a permanent plan other than return home, adoption, tribal customary adoption, legal guardianship or placement with a fit and willing relative, DCFS must apply the new requirements described in this section and choose a permanency plan other than APPLA at the next permanency hearing.

Fit and Willing Relative

With a permanent plan of fit and willing relative, DCFS must continue to provide services that will address the barriers identified by the court to a more stable permanent plan, such as adoption or legal guardianship, at subsequent permanency hearings. Placement with "a fit and willing relative" is a permanency option for all youth. A fit and willing relative is an approved placement with a relative who is willing and capable of providing a stable and permanent home environment for the child, but is unable or unwilling to commit to legal permanence though adoption, tribal customary adoption, or legal guardianship at the time of the hearing. This new provision creates additional supports and allowances to DCFS and court for the maintenance of foster youth with relatives who do not wish to adopt or become legal guardianship. The relative's unwillingness to adopt does not justify the removal of the child form the home if the court find the removal would be detrimental to the child's emotional well-being.

Obtaining Family History Information

Gathering and documenting information about a parent’s psychosocial and medical history should begin as soon as the child is taken into custody.

 

If it becomes evident that family reunification (FR) is not possible and adoption becomes the case plan goal, the parent(s)’ comprehensive psychosocial and medical history as well as family photographs will provide the prospective adoptive parent(s) and child with important information about the child’s history.

 

CSWs must provide the following information, as needed, and include legally mandated timelines for reunification and concurrent planning services:

Concurrent Planning for Indian Children

For Indian children, the alternative permanency options, including Tribal Customary Adoption (TCA), must be discussed with the child’s tribe as early as possible in concurrent planning. Consultation and partnership with the Indian child’s tribe should begin as soon as the child is declared ICWA eligible and should be an on-going process.

 

The social worker must provide the tribe with information regarding TCA at every step throughout the case as part of concurrent planning. This must be documented in the Contact Notebook and court report(s).

Back to Policy

PROCEDURE

Assessing a Case for Family Reunification

Case-Carrying CSW Responsibilities

  1. Utilize SDM reassessment tools (as needed), for the assessment process.

 

  1. Assess the following on an ongoing basis:
  1. Consider the parent’s participation in court-ordered treatment programs.
  1. Verify participation with service provider(s) (e.g. a drug treatment counselor)
  1. Assess the parent’s ability to incorporate information and skills into his/her daily life that have been learned from treatment programs

 

  1. If applicable, also assess the parent for the following on an ongoing basis:
  1. Complete a client search on CWS/CMS to locate open or closed cases.
  1. Request closed DCFS cases from storage.
  1. Contact other CSWs to obtain pertinent information on open cases.
  1. Verify with other agency contacts, written records, reports, etc.

 

  1. Determine the case for FR and take the appropriate steps, based on the following chart:

 

Family Reunification Case Prognosis

Next Steps

Good for at least one parent

  • Continue providing concurrent planning and FR services.

Poor for all parents

  • Consult with the SCSW regarding any further concurrent planning steps/efforts to be taken.
  • Ensure that the child is receiving the appropriate foster care rate.
  • If not, make the applicable referrals

 

  1. Provide each parent with ongoing feedback regarding his/her efforts at meeting the FR service objectives detailed in the Case Plan.
  1. Inform each parent of the child’s status, including any decision to activate alternative permanent placement services.

 

  1. Document all contacts in the Contact Notebook.

 

  1. Meet with the SCSW on a regular basis to discuss the case for FR and the appropriate concurrent planning actions.

 

  1. As applicable, activate the alternative permanent plan as early as possible but no later than thirty (30) days prior to the WIC 366.21(e) hearing.
  1. If the recommendation is to return the child to his/her parent and the court did not follow the recommendation at the hearing, activate the alternative permanent plan upon receipt of the minute order.

Back to Procedure

Gathering and Documenting Family Background Information

ERCP/ER CSW Responsibilities

  1. Create the Family Background #1 on CWS/CMS or LA Kids, and enter the information obtained during the contact with the family.

 

  1. Provide the parent(s) with Family Background #3 (FB 3) along with a self-addressed stamped envelope.
  1. Instruct the parent(s) to return the completed FB 3 in the envelope as soon as possible.

 

  1. Obtain the completed the FB 3 from the parent(s).
  1. If not completed or if the parent(s) did not previously receive the FB 3, provide the form along with a self-addressed envelope.
  1. Instruct the parent(s) to return the completed the FB 3 in the envelope as soon as possible.

 

  1. Document who provided the information to complete the FB 1 and the efforts to obtain the FB 3 in the Contact Notebook.

 

  1. Enter the information obtained in the appropriate section in CWS/CMS.
  1. File the original FB 1 in the oldest child’s Psychological/Medical/Dental Health folder.
  1. Print the FB 1 and place copies in the siblings’ folders.

 

  1. Forward the FB 1, and if available the FB 3 with the completed FB Coversheet attached, to the DI/case-carrying CSW.

DI CSW Responsibilities

  1. Review the FB 1 and identify missing information.

 

  1. Prior to contacting the family, create the Family Background #2 (FB 2) on LA Kids or on CWS/CMS. Create the Family Background #3 (FB 3) forms if they have not been returned. Fill out these new FB 3 forms during the interview with the birth parents.

 

  1. Interview the birth parents or any other family members to complete the FB 2.
  1. Make a diligent effort to obtain as much missing information as possible on the Family Background #1 (FB 1).
  1. Document additional information received on the Family Background Addendum. Place the Addendum on top of the FB for it addresses.

 

  1. If the FB 3 has not been received, request it from the parent or relative.
  1. If necessary, provide him/her with a copy of the FB 3 and a self-addressed envelope with instructions to complete and return the form as soon as possible.

 

  1. Enter the information obtained in CWS/CMS.
  1. File the original FB 2 in the oldest child’s Psychological/Medical/Dental Health folder.
  1. Print the FB 2 and place copies in the siblings’ folders.

 

  1. Within one (1) day of completion, forward the following to the case-carrying CSW:

 

  1. Document all contacts in the Contact Notebook.

Case-Carrying CSW Responsibilities

  1. Upon receipt, review FB 1, FB 2, and the FB 3 (if returned) for missing information.

 

  1. Interview the birth parents and any other family members to obtain as much missing information on the FB 1 as possible and to complete the FB 2

 

  1. If the FB 3 has not been received, request if from the parent or relative.
  1. If necessary, provide him/her with a copy of the FB 3 and a self-addressed envelope with instructions to complete and return the form as soon as possible.

 

  1. Document any additional obtained information on the FB Addendum.

 

  1. Enter the information in CWS/CMS.
  1. File the original FB 2 in the oldest child’s Psychological/Medical/Dental Health folder.
  1. Print the FB 2 and place copies in the siblings’ folders.

 

  1. Document all contacts in the Contact Notebook.

Back to Procedure

Completing an Initial CPA

Case-Carrying CSW Responsibilities

  1. No later than ninety (90) days prior to the WIC 366.21(e) status review hearing, respond to the completion of the CPA by performing the following:
  1. Review the case records, including family history information and case plan progress. Continue gathering information as necessary.
  1. Inform the parent(s)/caregiver(s) as soon as possible about concurrent planning and the need for an alternative permanent plan.
  1. Consult with the parent/caregiver/CFT about who could be considered for permanency.
  1. Ask the caregiver, known relatives, Non-relative Extended Family Member (NREFM) and/or CFT whether he/she would like to be considered as a permanency option for this child.
  1. Do not coerce the caregiver into making a particular permanency decision.
  1. In the case of an Indian child, discuss the alternative permanency options, including Tribal Customary Adoption (TCA), with the child’s tribe.
  1. Discuss with the current caregiver and, if appropriate, known relatives/NREFM the various permanency options.
  1. In the case of an Indian child, discuss information about TCA.
  1. Identify the alternative permanent plan and the resource family.
  1. Initiate a home assessment for a new relative or NREFM caregiver by submitting a DCFS 6087, RFA Intake Request form to the RFA Intake Request Inbox located in your office.
  1. The child may be placed with that family as soon as possible, unless the child will imminently be returned to his/her home.
  1. Create the CPA on CWS/CMS.
  1. Only use the DCFS-designated CPA in CWS/CMS.
  1. Access the CPA through the Case Management Notebook within the Case Plan folder. Click on ‘Create New Document.’ Select Los Angeles County in the drop down menu. Click on the CPA.
  1. When completing the CPA prior to the WIC 366.21(e) hearing, access the CPA in CWS/CMS through the Case Management Notebooks, Case Plan folder, and selecting 'Existing Document'.
  1. Review the fields that are self-populated for accuracy. Update the fields as needed.
  1. Complete all sections that need to be completed by the FM&R/Generic CSW as noted on the CPA’s instructions section.
  1. In the case of an Indian child, provide the tribe representative’s contact information. Document the recommendation, efforts, and contacts made to consult with the child’s tribe regarding permanency options for the child, including the option of TCA.
  1. No later than sixty-five (65) days prior to the WIC 366.21(e) status review hearing, submit the completed CPA to the SCSW for his/her review and approval. Complete any corrective actions as needed.

 

  1. Once the CPA is received with all the necessary approvals, complete the following steps:
  1. On Case Plan Participants page of the Case Plan Notebook:
  1. Select the approved identified alternative permanent plan in the dropdown field titled "Permanency Alternative/Concurrent Planning".
  1. Make the appropriate selection from the box titled "Assessed by Adoptions".
  1. If the plan is TCA, selection "Open Existing Case Plan" under the CP ParticipantDPSS term for person receiving services.’s tab. Under the Case Plan Goal field, check "Tribal Customary Adoption".
  1. For those TCAs that have been previously identified in CWS/CMS using the former Special Projects Codes (SPC), the data entered with them need not be duplicated with the new functionality.
  1. All new TCAs not already identified in CWS/CMS should be entered using the new CWS/CMS R6.5 codes.
  1. On the Case management Services Page under the Case Plan Notebook, select all the concurrent planning tasks to be completed.
  1. In the Concurrent Planning section of the applicable court report, discuss the alternative permanent plan.
  1. Sign the CPA and obtain the SCSW's signature.

SCSW Responsibilities

  1. Review the CPA generated by the case-carrying CSW on CWS/CMS and any necessary supporting case records to determine the appropriateness of the alternative permanent plan.

 

  1. If not approved, return to CSW for corrective action.

 

  1. If approved:
  1. As applicable, forward a copy to the ARA for the necessary approvals.
  2. Generate the CPA Coversheet – (SCSW) form from the Child Notebook under New Documents.
  1. Enter the submitted date to RFSPD CSW.
  1. Check any of the applicable boxes.

 

  1. No later than sixty (60) days prior to the WIC 366.21(e) status review hearing, email the CPA Coversheet – (SCSW) form to the CPA Unit email in-box (UnitC@dcfs.lacounty.gov) for an assignment to an APRD CSW.

ARA Responsibilities

  1. Review the CPA needing ARA approvals and any necessary supporting case records to determine the appropriateness of the alternative permanent plan.

  2. If approved, obtain RA approval.

  3. If not approved, return to SCSW for corrective action.

RA Responsibilities

  1. Review the CPA needing RA approvals and any necessary supporting case records to determine the appropriateness of the alternative permanent plan.

  2. If approved, return to the SCSW.

  3. If not approved, return to SCSW for corrective action.

RFSPD CSW Responsibilities

  1. Upon assignment, review the CPA on CWS/CMS and all other case records.

 

  1. Determine if the activated plan is to be Tribal Customary Adoption (TCA) and document in the CPA that a written statement of its selection of TCA is required from the child's tribe.

 

  1. Within five (5) days of assignment, consult and maintain ongoing contact as necessary with the case-carrying CSW, appropriate co-assigned DCFS staff for the following reasons:
  1. Consult with the SCSW and the case-carrying CSW to determine if an in-person contact is required for the completion of the CPA.
  1. Refer to the attachment for the reasonable efforts that DCFS staff must provide.
  1. Follow the chain of command, if there is a disagreement on the permanency planning recommendation.

 

  1. Contact the prospective permanent caregiver. Provide full disclosure and explain all applicable information, including:
  1. Concurrent Planning
  1. The children’s need for permanence
  1. That reunification is always the first priority unless it is a FTP case
  1. The rationale for working on two plans at the same time
  1. The absolute necessity for a concurrent plan
  1. Kinship Issues
  1. The ongoing search for kinship placement/kinship connections
  1. The importance of continuing kinship connections, including siblings
  1. Permanent Plans
  1. Permanency options of legal guardianship and adoption
  1. Differences in legal rights and responsibilities
  1. The difference between Kin-Gap and the Adoption Assistance Program (AAP)A mandatory statewide program that provides financial support to families in order to facilitate the adoption of children who would otherwise be in long-term foster care. The intent of this program is to remove limited financial resources as a barrier to adoption., including long-term benefits and consequences of each option
  1. For youth 16 years old and over, that Another Planned Permanent Living Arrangement (PPLA) is not a permanent plan
  1. Provide DCFS 5620, Comparison of Legal and Financial Benefits Adoption, Legal Guardianship and Planned Permanent Living Arrangement
  1. If applicable, explain the Placement and Recruitment Unit (PRU) matching and placement process for unattached cases.
  1. Funding Issues
  1. Discuss the differences in funding and other resources available for the different forms of alternative permanence.
  1. Ensure that the information regarding the adoption tax credit is provided to the prospective permanent caregiver.
  1. Applicant Assessment
  1. Inquire if the caretaker and/or prospective adoptive parent(s) has a previous Resource Family Approval, Foster Care License, or ASFA assessment and what agency or CSW completed it.

    If the prospective permanent caregiver didn’t go or has not gone through the Resource Family Approval (RFA) process:
  2. Explain the forms and verifying documentation that is required and the interview process and timelines.
  1. If the caregiver is working with a dually licensed foster family agency (FFA), discuss the option of having the FFA complete the applicant assessment.
  1. Notify the caregiver of his/her right to choose any licensed adoption agency to compete the applicant assessment.
  1. Discuss the availability of reimbursement for nonrecurring adoption expenses, Post Adoption Contact Agreements, Post Adoption Services (PAS), family preservation services, and Adoption and Permanency Promotion Services (APSS).
  1. If the identified prospective adoptive parent (PAP) is not the current caretaker, explain the RFA assessment process. Document in the CPA and inform the case-carrying CSW that a referral to RFA Intake is needed.
  1. If applicable for cases in which TCA is the tribe’s recommended alternative permanent plan, explain that the completion of an applicant assessment may be made by either the Indian child’s tribe or the tribe’s designee as determined by the tribe.
  1. Legal Process
  1. The legal process associated with each permanent plan
  1. Adoption: home study approval/RFA, TPR, filing, adoptive placement, finalization
  1. Legal Guardianship: guardianship assessment, guardianship hearing, letters of guardianship
  1. In the case of Indian child: that even without TPR, the parental rights are modified as outlined in the Tribal Customary Adoption Order (TCAO); that TCA affords adoptive parents the same rights and privileges as other adoptive parents; that where any rights are not specified in the TCAO, the rights and obligations will be with the adoptive parents
  1. Written Information required to be provided to the adoptive applicants.

 

  1. Address the prospective permanent caregiver’s questions and/or concerns.

 

  1. Obtain a statement from the prospective permanent caregiver regarding his/her interest in providing permanence.

 

  1. Conduct face-to-face or telephone interviews with the current relative or non-relative caregiver.
  1. Refer to the attachment for the reasonable efforts that DCFS staff must provide.
  1. Follow the chain of command if there is a disagreement on the permanency planning recommendation.

 

  1. Determine the need for an in-person contact by consulting with the RFSPD SCSW, the case-carrying CSW, and his/her SCSW. Telephone contact will always be required.
  1. As necessary, conduct face-to-face or telephone interviews with the child to determine his/her understanding, feelings, and attitude about placement and the alternative permanent plan.
  1. Provide full disclosure. Explain the available permanency options. Obtain a statement from the child regarding permanency.
  1. If the child states that he/she does not want to be adopted, explore his/her reasons and address any misperceptions.
  1. Ensure that the child is making an informed decision.
  1. If necessary, ask the child to identify other possible placement resources and/or significant persons in his/her life. Follow up with these leads.

 

  1. Document recommended services to address the child’s concerns and need for legal permanency in the comment section of the assessment.

 

  1. Make appropriate referrals for services such as Adoption and Permanency Promotion Services (APSS) to address any identified issues.
  1. In the case of an Indian child, collaborate with the Indian child’s tribe to provide these services.

 

  1. If at the conclusion of the concurrent planning process, the CPA outcome is different from the initial recommendation, the case-carrying CSW must be informed by the RFSPD CSW.
  1. If no consensus is reached, staff must hold a conference call and follow the chain of command until a resolution is achieved.

 

  1. Record all contacts in the Contact Notebook.

 

  1. Record all points of disclosure provided and complete all applicable sections of the CPA on CWS/CMS, including the Permanency PlanningThe services provided to achieve legal permanence for a child when efforts to reunify have failed until the court terminates FR. These services include identifying permanency alternatives, e.g., adoption, legal guardianship, tribal customary adoption and planned permanent living arrangement. Depending on the identified plan, the following activities may be provided: inform parents about adoptive planning and relinquishment, locate potential relative caregivers and provide them with information about permanent plans (e.g., adoption, legal guardianship) and refer the caregiver to the Adoption Division for an adoptive home study, etc. Recommendation Review/Verification, the Activation of the Adoption Plan, if applicable, and Signatures:

 

  1. Document the TCA as applicable:
  1. Document key stages and/or decisions of the Indian child’s case in the Existing Case Plan Notebook, under the Identification (ID) tab, in the Case Plan Update Appropriateness Description field.
  1. In the Update Narrative Information field, as applicable, enter the date the tribe agrees that TCA is an appropriate permanency option for the child and/or the date the tribe rejects the TCA option and the reason.
  1. If a Tribal Designee has been chosen by the tribe to conduct the TCA home study, check “Tribal Designee Consulted” and identify the designee in the “Rationale” field under the ID tab of the Existing Placement Notebook.
  1. Follow all procedures set forth in Adoption of Children under the Indian Child Welfare Act (ICWA).
  1. Include the following in the CPA, per Adoption Program Regulations (APR), Title 22, Division 2, 35127.7 – 35127.3:
  1. A written assessment of the child’s suitability for adoption, including the child’s relationship to/with the Indian child’s tribe
  1. A review of the amount and nature of any contact between the Indian child and either his/her birth parents or other members of his/her extended family since the time of placement in out-of-home care
  1. An assessment of the religion and/or cultural background
  1. A statement of the religious or cultural background preference indicated by the tribe(s) and the Indian child, unless the child’s age, physical or emotional condition, or other conditions preclude his/her meaningful response
  1. Exclude an analysis of the likelihood that the child will be adopted in the CPA, per Adoption Program Regulations (APR), Title 22, Division 2, 35127.7 – 35127.3.

 

  1. Within twenty-five (25) days of assignment of the CPA, notify the RFSPD SCSW that the CPA is ready for his/her review and approval. Complete any corrective action as needed.
  1. Upon receipt of the approved CPA, sign and forward it to the RFSPD Unit Clerk/designated support staff.

RFSPD SCSW Responsibilities

  1. Within five (5) days of notification from the RFSPD CSW that the CPA is ready for review, review the CPA and any necessary supporting case records.
  1. Ensure that all required actions and documentation are completed.
  1. Determine the appropriateness of the recommendations and alternative permanent plan.

 

  1. If the CPA is not approved, notify the RFSPD CSW of the needed corrective action.

 

  1. If the CPA is approved:
  1. Update the existing CPA Coversheet – (SCSW) form as needed. Save to database.
  1. Print a copy of the CPA and sign it.
  1. Based on the identified plan, take the appropriate steps:

 

Identified Plan

Next Steps

Adoption

  • Assign the case to an RFSPD CSW

Adoption or legal guardianship with relative under Kin-GAP

  • Forward the CPA to the RFSPD CSW for his/her signature and distribution.
  • Ensure that the child is receiving the appropriate foster care rate.
  • If not, make the applicable referrals.

Legal Guardianship with a relative or fictive kin with open court jurisdiction

Legal Guardianship with a non-relative

Another Planned Permanent Living Arrangement (APPLA)

Fit and Willing Relative

  • Forward the CPA to the RFSPD ARA for his/her review, approval, and initials.
  • Reasons must be well documented and case plans must include continuing efforts to achieve permanency or a more permanent plan; termination of court jurisdiction and/or case closure; and/or stability

This child is unattached

  • Email the CPA Coversheet – (SCSW) form to the designated MCU staff in-box.

RFSPD ARA Responsibilities

  1. Review, approve, and initial all CPAs requiring ARA approval.

 

  1. Review and approve any necessary supporting case records to determine the appropriateness of the recommendation(s) and the alternative plan.

 

  1. If the CPA is not approved, notify the RFSPD SCSW of the needed corrective action.

Back to Procedure

Completing Concurrent and/or Early Adoptive Planning

Case-Carrying CSW Responsibilities

  1. Review and update the Family Background forms, as needed.

 

  1. Obtain, follow-up, and/or review the child’s certificate of live birth and/or any other applicable vital records for the identified parent(s), including death certificates.

 

  1. Conduct an ongoing inquiry.
  1. Review the case record.
  1. Determine whether or not the child is an American Indian. If so, adhere to all ICWA provisions.

 

  1. Identify all parents involved in the child’s case, including the birth mother and any alleged and/or presumed fathers.

 

  1. Conduct a thorough search for every parent whose whereabouts and/or identity are unknown.

 

  1. Notify every parent of their option to participate in adoptive planning and to voluntarily relinquish their parental rights.
  1. If a parent chooses to relinquish his/her rights, notify the court.

 

  1. No later than ninety (90) days prior to the WIC 366.21(e) hearing and no later than five (5) days after the detention hearing for cases meeting Fast to Track to Permanency (FTP) criteria, complete the Concurrent Planning Assessment (CPA) by following the established procedures.

 

  1. For attached cases, maintain contact with the RFSPD CSW and, if applicable, the outside adoption social worker regarding the status of the applicant assessment and/or any changes in the child’s Case Plan (e.g. the court orders a plan other than adoption).

 

  1. For unattached cases:
  1. Maintain contact and consult with the MCU.
  1. Obtain and provide information or recruitment-related assistance, as requested by the MCU and/or RFSPD CSW.

RFSPD CSW Responsibilities

  1. When assigned:
  1. Review the completed the CPA.
  1. If the activated plan is Tribal Customary Adoption (TCA), immediately request from the child's tribe a required statement of its selection of TCA.
    If the prospective permanent caregiver did not go or has not gone through the Resource Family Approval (RFA) process:
  1. Submit DCFS 6087, RFA Intake Request form to the RFA Request Intake Inbox located in your office

 

  1. For unattached cases, maintain and collaborate with the MCU Recruiter in the recruitment process and matching process.
  1. Obtain and provide any other information, documentation, paperwork, or recruitment-related assistance, as requested by the MCU.
  1. If applicable, prepare for, conduct, and/or participate in pre-placement conferences and/or the child presentation.

 

  1. Prepare the child and facilitate or perform pre-placement steps.
  1. Obtain and provide any information and/or documentation requested by the Family Assessment Worker.

Back to Procedure

Completing a CPA Update or Reassessment

Case-Carrying/RFSPD CSW Responsibilities

  1. Complete the reassessment no later than sixty (60) days prior to the next status review hearing or immediately when there is a change of plan or of permanency caregiver.
  1. Identify the most appropriate alternative plan and follow procedure for completing the CPA.

 

  1. Complete CPA updates and reassessments according to the following guidelines:

 

Status of Plan

Action to be Taken

Adoption Plan Not Activated

  • Complete the CPA Update on CWS/CMS prior to the Status Review (WIC 366.21(f)) and the Permanency Review (WIC 366.22) hearings.
  • Thereafter, complete the CPA annually.
  • Not required for youth 18 years old and over unless court-ordered.

Adoption Plan Activated – Unattached ChildIn the context of adoption, a child for whom adoption is the identified permanent plan but for whom no prospective adoptive parent has been identified.

  • Complete the CPA Update on CWS/CMS prior to the Status Review (WIC 366.21(f)) and the Permanency Review (WIC 366.22) hearings.

Adoption Plan Activated – Attached Child

  • No update is required

Change in Case Plan

  • Complete the CPA Update on CWS/CMS.
  • If an RFSPD CSW is assigned to the case, he/she must complete the entire CPA Update.

 

The CPA Update form can be accessed by selecting 'Los Angeles County' from the drop down menu in the Case Management Notebook of the Case Plan Folder.

 

  1. Ensure that the appropriate fields are self-populated in the CPA Update. Update fields as needed.

 

  1. Notify and obtain approval from the SCSW of the CPA Update's completion and activate the alternative plan, if applicable, by following procedure for completing the CPA.

 

  1. If the Update produces a change of permanency plan, reach consensus among Regional and RFSPD staff and management, if applicable, before the case plan is changed. All workers, including the MCU if applicable, should be contacted during the reevaluation.
  1. Should consensus not be reached, follow the chain of command until resolution is achieved.

RFSPD CSW Responsibilities

  1. Review the CPA Update on CWS/CMS, if initiated and submitted by the case-carrying CSW

 

  1. Proceed with the reassessment and approval process by following procedure for completing the CPA.

SCSW and/or RFSPD SCSW Responsibilities

  1. Determine the appropriateness of the alternative permanent plan and activate the permanency plan both. To do so, both review the completed CPA Update and all necessary supporting records and follow procedure for completing the CPA.

ARA and RA Responsibilities

  1. Review the CPA needing ARA/RA approvals and any necessary supporting case records to determine the appropriateness of the alternative permanent plan and follow applicable procedures for completing the CPA

RFSPD ARA Responsibilities

  1. Review, approve, and initial a CPA Update requiring ARA approval and any necessary supporting case records.

 

  1. Determine the appropriateness of the recommendation(s) and alternative plan of PPLA.

 

  1. If the CPA Update is not approved, notify the RFSPD SCSW of the needed corrective action.

Back to Procedure

APPROVALS

SCSW and RFSPD SCSW Approval

Regional ARA, Regional RA/Division Chief and RFSPD ARA

Back to Approvals

HELPFUL LINKS

Attachments

Determining whether the Termination of Parental Rights would be Detrimental to the Child

Approval Required for Permanent Plans for Children

Forms

CWS/CMS

Concurrent Planning Assessment (CPA)

Concurrent Planning Assessment (CPA) Update

CPA Coversheet – (SCSW)

Family Background #1

Family Background #2

LA Kids

DCFS 5620, Comparison of Legal and Financial Benefits Adoption, Legal Guardianship and Planned Permanent Living Arrangement

DCFS 5620-SP, Comparasion de Beneficios Legales y Financieros: Adopcion, Tutela Legal, Pariente Apto y Dispuesto y Otros Arreglos Planificados de Vivienda Permanente

Family Background #1

Family Background #1 - Sibling & Relative Addendum

Family Background #2 - DI

Family Background #3 - Medical and Social History Information About the Birth Mother/Father

Family Background #3 - Medical and Social History Information About the Birth Mother/Father  (Spanish)

Family Background #3 - Coversheet

Family Background Addendum (Use with FB1 and/or FB2)

Referenced Policy Guides

0070-548.01, Child and Family Teams

0080-508.05, Fast Track to Permanency (FTP)

0100-510.60, Placement Considerations for Children

0200-506.10, Applicant Assessment for Adoption of Children

0200-507.15, Assessing a Petitioner(s) for an Independent AdoptionThe adoption of a child in which neither CDSS nor an agency licensed by CDSS, such as DCFS, is a party to, or joins in, the petition for adoption.

0300-503.15, Writing a Status Review Hearing Report for a WIC Section 364, 366.21(e) or (f), 366.22, or 366.25 Hearing

0300-503.20, Writing the WIC 366.26 Hearing Report

0300-503.21, Termination of Parental Rights (TPR)When a child is declared free from the care custody and control of his or her birth parents by court action. Activities

1200-500.05, Adopting and Serving Children Under the Indian Child Welfare Act (ICWA)

Statutes

Adoption Program Regulations (APR), Title 22, Division 2, 35127.7 – 35127.3 – Details the content of the written assessment of the child; the documents, reports and authorizations required for Assessments of the child; and the services for child accepted for adoption planning.

 

All County Letter (ACL) 14-28 - Expansion of the Definition for the Federal Kinship Assistance Payment (Kin-GAP) Program

 

ACL 16-3-28 - Another Planned Permanent Living Arrangement (APPLA)

 

Welfare and Institutions Code (WIC) Section 366.21(f) – States, in part, that the permanency hearing must be held no later than 12 months after the date the child entered foster care, as that date is determined and that the court may order that a nonminor dependent to remain in a planned, permanent living arrangement.

 

WIC Section 336.26 – Details, in part, the exceptional circumstances under which PPLA with a relative or legal guardianship with a non-relative may be considered

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