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In Home/Out of Home Care > Specialized Placements & Programs > Transitional Shelter Care Program

Transitional Shelter Care (TSC) Program

0100-510.37 | Revision Date: 08/14/17

Overview

This is an overview of the process for placing a child/youth in a TSC. The policy outlines the placement support and assistance available to Regional CSWs and ERCP after hours, weekends and holidays.

TABLE OF CONTENTS

Policy

The Transitional Shelter Care (TSC) Program  

Medical Clearance to enter a TSC

Newborns

TSC Facilities

The Accelerated Placement Team (APT)  

Placement Assistance Staff (PAS)  

Co-located SCSWs at HUB/LAC+USC Medical Center Hub

TSC Co-located DCFS Staff  

Office of Child Protection (OCP) Pilot Program  

Procedure

Placement/Replacement After Business Hours 

ERCP & Regional Children Services Worker (CSW) Responsibilities

ERCP & Regional Supervising Children Services Worker (SCSW) Responsibilities

Assistant Regional Administrator (ARA) Responsibilities

Regional Administrator (RA) Responsibilities

Medical Clearance and Intake Process to a TSC 

ERCP & Regional CSW Responsibilities

Co-located SCSWs at HUB/LAC+USC Medical Center Hub Responsibilities

Placement Assistance Staff (PAS) Responsibilities

APT SCSW Responsibilities

APT TA Responsibilities

Approvals

Helpful Links

Forms 

Referenced Policy Guides

Version Summary

This policy guide replaces the Welcome Center policy. The new Transitional Shelter Care policy provides an overview of the entrance criteria to a TSC, the available TSCs, roles and responsibilities of DCFS staff and the overall intake process.

POLICY

Transitional Shelter Care (TSC) Program

The TSC facilities provide temporary shelter for children and youth awaiting suitable foster/relative placement. Their mission is to provide the DCFS Regional Offices and the Emergency Response Command Post (ERCP) with placement support and assistance after hours, weekends and holidays. The TSC Program consists of the Accelerated Placement Team (APT)The team is made up of former RUM (Resource Utilization Management) staff who have experience in finding placement for high risk/needs children. APT Specialist CSWs can assist Regional CSWs expedite the process in finding placement/replacement after hours and/or when all other efforts have been unsuccessful., Placement Assistance Staff (PAS), Technical Assistants (TAs), and co-located DCFS staff at the TSC facilities.

 

The goal is to transition children and youth into a placement as quickly as possible.

 

Due to limited space at the TSC facilities, the child/youth's belongings (including cell phones and any personal valuables) must be kept to a minimum. TSC staff should ensure that the youth only take sufficient clothing and other belongings for a couple of days (i.e. belongings should fit in a backpack). The remainder of the child/youth's belongings should be stored in a secure location (e.g. CSW's respective office), pending a more permanent placement or reunification with their family. In addition, CSWs should request the child/youth turn in their cell phone to either the CSW or respective TSC designated staff. In the event that the child/youth does not agree to turn in a cell phone or other valuable, CSW is to document on CWS/CMS.

Medical Clearance to Enter a TSC

All children/youth entering a TSC will undergo a medical clearance and/or screening at the LAC+USC Medical Center Hub or at any other Department of Health Services (DHS).

Newborns

To avoid multiple placements and/or congregate care, involvement of the APT SCSW is necessary when a newborn is on a "hospital hold" and out-of-home placement for the newborn is imminent.

 

The APT SCSW will contact the doctor on duty at the LAC+USC Medical Center Hub and request that the baby remain at the hospital until a foster placement is secured. This will facilitate placement of the newborn directly from the hospital.

TSC Facilities

The Department has established contracts with (4) existing Short Term Residential Therapeutic Placements (STRTPs) to provide and operate the TSC facilities. The TSC facilities consist of (5) five shelter care centers located throughout Los Angeles County. The TSC locations entry criteria, and number of beds available are listed below:

 

Agency

Contract

Bed Capacity

Services & Level of Care

Junior Blind of America

5300 Angeles Vista Blvd.

Los Angeles, CA 90043

  • New Detentions
  • Coed, Ages 0-17
  • Replacements
  • Coed, Ages 0-5
26
  • New Detentions, including pregnant teens / NMDs
  • Minor parent regardless of entry status

  • New detention / replacement

Hathaway-Sycamores Child and Family Services

2933 N. El Nido Dr., Altadena, CA 91001

  • Replacements
  • Boys, ages 6-17
  • CSEC male victims
  • New Detention or Replacements
16
  • Replacements
  • Males will be assigned to separate cottages based on age
  • Transgender identified males

Five Acres

760 Mountain View Street, Altadena, CA 91001

  • New Detentions
  • Replacements
  • Females (ages 6-14)
10
  • Youth with high mental health needs

David & Margaret, 1350 Third Street, La Verne, CA 91750

Muller Cottage

  • Replacements
  • Females (ages 11-17)
  • CSEC female victims
  • New detention or replacements
10
  • Pregnant youth if it is a replacement

David & Margaret

1350 Third St.

La Verne, CA 91750

Lowery Cottage

  • NMD female
  • Replacements or AB12 Re-entry
  • Female ages 16-17

6

 

 

 

  • Adult female
  • Including parenting NMDs and their child(ren)
  • Female ages 16-17 will be allowed provided a NMD does not have an infant residing in the placement with her.
Total number of TSC beds available   68  

 

TSC vacancies for NMD females are limited. CSWs should consult with the APT SCSW.

Accelerated Placement Team (APT)

When a child/youth must be placed in out-of-home-care, or the Child and Family Team (CFT) makes the recommendation, the Regional CSW should begin the search for placement as soon as possible. However, in emergent situations, the Regional CSW may require assistance with the placement/ replacement of a child after hours. When the Regional CSW has exhausted all search efforts, they can obtain assistance from the APT unit by calling (213) 743-8610. Refer to the procedure section for a list of required forms.

 

Placement Assistance Staff (PAS)

Placement Assistance Staff include Group Supervisors (GSs) and Human Services Aides (HSAs). The PAS assist ERCP and Regional CSWs with monitoring youth at the LAC+USC Medical Center Hub lobby area, and/or transporting a child/youth to a TSC or identified placement.

 

The PAS are available to provide assistance during the following hours:

 

Monday - Friday (Swing Shift)

  • 3:00 p.m. to 11:30 p.m.
  • An on duty PAS SCSW may be contacted by calling clerical support staff at (323) 409-2296

Sunday - Friday (Graveyard Shift)

  • 11:30 p.m. - 7:00 a.m.
  • An on duty PAS SCSW at HUB/LAC+USC Medical Center Hub is available at (323) 409-6482

Saturday, Sunday and Holidays

  • All day/swing/graveyard hours
  • An on duty PAS SCSW at HUB/LAC+USC Medical Center Hub is available at (323) 409-6482

 

During normal business hours (Monday through Friday 8:00 a.m. - 5:00 p.m.), CSWs are to contact their assigned regional technical assistance staff for placement assistance.

Co-located SCSWs at HUB/LAC+USC Medical Center Hub

DCFS co-located SCSWs at the HUB/LAC+USC Medical Center Hub are the TSC intake liasions for APT and all TSC agencies and may be contacted during the following business hours:

 

 

Monday - Friday (Swing Shift)

  • 3:00 p.m. to 11:30 p.m.
  • An on duty SCSW may be contacted by calling clerical support staff at (323) 409-2296

Sunday - Friday (Graveyard Shift)

  • 11:30 p.m. to 7:00 a.m.
  • An on duty SCSW at HUB/LAC+USC Medical Center Hub is available at (323) 409-6482

 

Saturday, Sunday and Holidays (all day /swing/ graveyard shift)

  • 11:30 p.m. to 7:00 a.m.
  • An on duty SCSW at HUB/LAC+USC Medical Center Hub is available at (323) 409-6482

 

 

TSC Co-located DCFS Staff

DCFS co-located SCSWs and CSWs are housed at each TSC as liasions for the APT, designated TSC agency, regional offices and ERCP as follows:

 

An on duty SCSW/CSW may be contacted by calling the following numbers:

 

Junior Blind (323) 295-4555 ext. 358/359
David and Margaret Cottage (909) 596-5921 ext. 3618/3643
David and Margaret House (909) 596-5921 ext. 3612
Five Acres (626) 773-3779
Hathaway Sycamores (626) 243-9043 ext. 6321 / 6329

 

Sunday - Thursday (Graveyard Shift) 10:00 p.m. to 6:00 a.m.

 

Saturday, Sunday and Holidays (all day / swing / graveyard hours)

 

Phone numbers to TSC co-located agencies are intended for CSW and DCFS staff only. If necessary, the agency co-located staff can provide an approved contact number for the public.

Office of Child Protection (OCP) Pilot Program

The OCP Pilot Program is a component of the TSC program. It consists of Department of Mental Health (DMH) staff, DCFS and Department of Health Services (DHS) staff. The Mental Health Triage Assessment Team (MHTAT) assess children/youth entering a TSC to determine the immediate level of support and intervention needed.

 

The goal of the team is to:

 

The Triage therapist will refer the child/youth to the OCP if determined that the child/youth meet the following criteria :

 

The assessment will assist the CSW and the CFT in placement decision making. Regional CSWs are to work collaboratively with OCP to ensure the needs of the child/youth are met. OCP will monitor the child/youth in their community placement for a maximum of six (6) months or until the child/youth is stabilized in placement and engaged in treatment to:

 

OCP will provide the following services:

Back to Policy  

PROCEDURE

Placement / Replacement After Business Hours

ERCP and Regional CSW Responsibilities

The following steps are required to initiate a placement search and to obtain approval to transport a child(ren)/youth to a 72-hour TSC:

 

  1. Complete the TSC Entry Packet and include the following completed forms:

 

  1. In addition to the DCFS 709 and DCFS 280, Regional CSWs are to include the following information/forms:

 

  1. For a child/youth transported to the HUB/LAC + USC Medical Center Hub, upload a completed and signed Entry Packet to the DCFS 280 Automation System prior to transporting the child/youth.

 

  1. For placement of newborn babies, contact the APT SCSW on duty.

 

  1. For "Replacement Only", Regional CSWs are to include the additional documents/information below:

 

  1. Forward the entry packet to the Region SCSW, ARA and RA for approval.

 

  1. After obtaining approval, scan and email all signed TSC Entry Packet attachments to the following email address:

ERCP / Regional SCSW Responsibilities

  1. Review and sign the DCFS 6017 and TSC Entry Packet.

 

  1. Forward to the ARA for further approval.

 

  1. Upload the approved/ signed DCFS 6017 and the Entry Packet via the DCFS 280 Automation System.

 

  1. Transfer the search to the APT SCSW.

Regional ARA Responsibilities

  1. Review and Sign the DCFS 6017 and TSC Entry Packet.

 

  1. Forward to the RA for further approval.

Regional RA Responsibilities

  1. Review and sign the DCFS 6017 and TSC Entry Packet.

 

Medical Clearance and Intake Process to a TSC

ERCP and Regional CSW Responsibilities

  1. Confirm receipt of the approved packet by calling the APT Duty SCSW at (213) 743-8610.

 

  1. Obtain approval to transport the child/youth to the TSC from the APT Duty SCSW.

 

  1. A HUB referral is not required for medical clearance.

 

  1. Transport the child/youth for medical clearance to:

 

  1. Upon arrival to the HUB/LAC+USC Medical Center Hub, check in with both the :

 

  1. If checking the child/youth in after hours (11:00 p.m. - 7:00 a.m.), contact the TSC HUB/LAC+USC Medical Center Hub DCFS co-located staff at (323) 409-6482.

Co-located SCSWs Responsibilities

  1. Welcome / greet the CSW/PAS checking in the child/youth.

 

  1. Process intake of youth entering TSC by contacting the on Duty APT SCSW.

 

  1. Verify completed "Entry Packet" including:

 

  1. Gather the following information:

 

  1. If the PMA is not current or the child/youth does not have any medication, contact the Duty APT SCSW and ask if an EXODUS referral is needed.

 

  1. If a referral is not needed, contact the TSC co-located staff via e-mail and/or telephone to alert staff of pending transportation of youth waiting at HUB/LAC+USC Medical Center Hub.

 

  1. Once the youth receives medical clearance, review the paperwork, including the DCFS 561, and ensure that the paperwork reads, "Medically cleared for placement".

 

  1. Designate a TSC location for the child/youth based on age and circumstances of the child/youth.

 

  1. Advise the Regional/ERCP CSW of the identified TSC where the youth will be transported.

 

  1. Explain to the Region/ERCP CSW that they have the option to transport the child/youth to the TSC if PAS staff are not immediately available.

 

  1. Contact the TSC co-located staff via e-mail adn/or telephone to alert staff of pending transportation of child/youth awaiting at the HUB/LAC+USC Medical Center Hub.

 

  1. If PAS staff are available to transport child/youth to the designated TSC, assign the PAS to transport the child/youth accordingly.

 

  1. Contact the designated TSC co-located DCFS staff and alert them that the child/youth is in route.

 

  1. Record the following on the hand-written log at the TSC DCFS co-located HUB/LAC+USC Medical Center Hub check in:

PAS Responsibilities

Transporting the child/youth to the TSC:

 

  1. Make contact with the co-located SCSW/CSW and TSC agency representatives and alert staff of the youth's estimated arrival to the TSC agency.

 

Transporting the child/youth from the TSC:

 

  1. Make contact with the co-located SCSW/CSW and alert staff of the driving assignment to the designated placement.

 

APT SCSW Responsibilities

  1. Complete the Children's Call Screening sheet upon receipt of a request from the regional office to transport a child/youth to a TSC.

 

  1. Assess whether reasonable efforts have been made to place the child/youth:

 

  1. If assisting with placement of a newborn, contact the doctor on duty where the newborn child is hospitalized and request that the child remain at the hospital until a placement is found.

 

  1. Assess whether the child/youth should be transported to a TSC.

 

  1. Determine where the child/youth should be transported. Refer to the list of TSC agencies.

 

  1. Approve the transportation of the child/youth to the TSC after verifying that the following documents have been uploaded to the DCFS 280 Automated System.

 

  1. Assign the placement search to an APT Specialist CSW or forward the request to an APT Technical Assistance (TA) Supervisor to initiate a placement search.

 

  1. Upon notification of placement, enter the placement information in the:.

 

  1. Approve the placement and write the address on the placement documents.

 

  1. Make a copy of the placement documents.

 

  1. Assign a GS/HSA to transport the child/youth to the placement and sign the child/youth out on both the manual and electronic CAP system.

 

  1. Forward the referral or DCFS 280 to the assigned APT TA.

 

APT TA Responsibilities

  1. Complete the Medi-Cal letter.

 

  1. Process and enter the placement and budget information to CWS/CMS.

 

  1. Send an e-mail to the assigned CSW with the placement information and the child/youth's whereabouts.

 

  1. Enter a contact on CWS/CMS with the placement information.

Back to Procedure  

APPROVALS

SCSW Approval

ARA Approval

RA Approval

HELPFUL LINKS

Forms

CWS/CMS

DCFS 179, Parental Consent and Authorization for Medical Care and Release of Health and Education Records

DCFS 179 MH, Parental Consent for Child's Assessment & Participation in Mental Health and/or Regional Center Developmental ServicesServices provided by the Regional Centers, which include diagnostic evaluation, coordination or resources such as education, health, welfare, rehabilitation and recreation for persons with developmental disabilities. Additional services include program planning, admission to and discharge from state hospitals, court-ordered evaluations and consultation to other agencies.

DCFS 280, Technical Assistance Action Request

DCFS 709, Foster Child's Needs and Case Plan Summary

DCFS 6017, Emergency Access & Placement Referral Form

LA Kids 

DCFS 129, Agency-RelativeFor the purpose of placement and foster care payments: An adult who is related to the child by blood, adoption or affinity within the fifth degree of kinship, including stepparents, stepsiblings, and all relatives whose status is preceded by the words, "great," "great-great" or "grand" or the spouse of any of these persons even if the marriage was terminated by death or dissolution. Caregiver Placement Agreement

DCFS 179, Parental Consent and Authorization for Medical Care and Release of Health and Education Records

DCFS 179 MH, Parental Consent for Child's Assessment & Participation in Mental Health and/or Regional Center Developmental Services

DCFS 280, Technical Assistance Action Request

DCFS 709, Foster Child's Needs and Case Plan Summary

DCFS 4158, General Medical Consent

DCFS 5210, Placement Address Disclosure

DCFS 6017, Emergency Access & Placement Referral Form

DCFS 6020,Things to Know Before You Leave Against DCFS Social Worker's Advice

SOC 154 A, FFA Agreement

SOC 156, Foster Home Agreement

Referenced Policy Guides

0070-548.01, Child and Family Teams

0100-510.60, Placement Considerations for Children

0600-500.00, Medical Hubs

0700-500.10, Education of DCFS Supervised Children

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