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In Home/Out of Home Care > Specialized Placements & Programs > Youth/Children's Welcome Center

Youth/Children's Welcome Center

0100-510.37 | Revision Date: 07/29/15

Overview

This is an overview of the placement process after hours for emergent situations or replacements.  It outlines the required steps to approve and check in a child/youth to a Welcome Center (WC) temporary shelter.

TABLE OF CONTENTS

Policy

The Welcome Center Temporary Shelter  

Medical Screening

The Accelerated Placement Team (APT)

Youth Placement Stabilization Team (YPST)

Procedure

Placement/Replacement After Business Hours 

Regional CSW Responsibilities

Regional SCSW Responsibilities

Regional ARA Responsibilities

Regional RA Responsibilities

APT SCSW Responsibilities

APT CSW Responsibilities

Transporting the Child(ren) to YWC/CWC 

Regional CSW Responsibilities

Approvals

Helpful Links

Forms 

Referenced Policy Guides

Version Summary

This policy guide was updated from the 07/01/14 version to reflect the current Welcome Center screening and intake process, including the use of form DCFS 6020, Things to Know Before You Leave Against DCFS Social Worker's Advice (AWOLING).

POLICY

The Welcome Center Temporary Shelter

The Welcome Center is a twenty-three (23) hour temporary shelter available for children awaiting placement/replacement after hours. The Welcome Center (WC) consists of two centers: The Children's Welcome Center (CWC), available for children ages 11 and younger and the Youth Welcome Center (YWC) available for youth 12 years of age and older. The centers are located at:

 

CWC

2010 Zonal Avenue

Los Angeles, CA 90089

(323) 226-5251 or (323) 226-4417

 

YWC

2020 Zonal Ave.

Los Angeles, CA 90089

(323) 226-2030

 

Prior approval is required for all children brought to a WC for temporary shelter care and supervision. If placement is secured while the child/youth is en route to a WC but the child/youth has not entered the WC, it is the responsibility of the designated Regional staff (HSA, CSW, or other designated staff) to transport the child/youth to placement.

 

If no placement was secured during the child's/youth's stay at a WC, the Regional HSA or other designated staff is responsible for making sure the child/youth is picked up from the WC by 10 a.m. the next business day to transport the child to school, Children's Court, or DCFS office. This does not apply if the child/youth is a new detention from ERCP.

Medical Screening

All children/youth entering a WC will undergo a medical screening at the Hub/VIP. The Regional staff transporting the child/youth to the WC must remain with the child/youth until the medical screening is completed. This medical screening does not take the place of the initial medical Hub exam. If a child/youth needs emergency medical treatment, it must be sought prior to arriving at a WC.

The Accelerated Placement Team (APT)

When a child must be placed in out-of-home-care, the Regional CSW should begin the search for placement immediately upon notification of the need to place, taking into consideration school-of-origin and placement preference. However, in emergent situations, the Regional CSW may require assistance with the placement/ replacement of a child (with an open DCFS referral or case) after hours and may need a temporary place for the child(ren) to stay while awaiting placement. The APT is available to assist the CSW find a placement for a child after hours and in situations when all other efforts to find placement are unsuccessful.

 

Youth Placement Stabilization Team at WC

Youth Placement Stabilization Team (YPST) is made up of Department of Mental Health staff. Children and youth entering a WC, who meet the criteria below will be assessed by the Mental Health Triage Assessment Team (MHTAT) to determine the immediate level of support and intervention needed, including mental health, which will assist the CSW in placement decision making. The Triage therapist will refer the child/youth to the YPST. Regional CSWs are to work collaboratively with YPST to meet the needs of the child/youth.

 

The goal of the team is to:

 

Children and youth must meet the following criteria to be eligible for YPST services:

 

YPST will monitor the child child/youth into their community placement for a maximum of sixty (60) days or until the child/youth is stabilized in placement and engaged in treatment to:

 

YPST will provide the following services:

Back to Policy  

PROCEDURE

Placement/Replacement After Business Hours

Regional CSW Responsibilities

The following steps to initiate a placement search and to obtain approval to transport a child(ren) to a WC while they await placement.

 

  1. Complete the DCFS 6017, Emergency Access & Placement Referral Form.

 

  1. Complete the YWC/CWC Transport Packet, consisting of the following:

 

  1. Forward the DCFS 6017 with the Transport Packet to the SCSW, ARA and RA for approval.

 

  1. Utilize the DCFS 280 Automation System to upload the approved/signed DCFS 6017 and the Transport Packet and transfer the Search to the Welcome Center.

 

  1. For a child/youth transported to a WC, upload a completed and signed Placement Packet to the DCFS 280 Automation System prior to transporting the child/youth. The Placement Packet includes the following documents signed by the CSW:

 

  1. Confirm receipt and obtain approval to transport a child to CWC by calling (323) 226-5251 or (323) 226-4417 or call YWC at (323)226-2030.

 

  1. If a child is in need of emergent medical attention, seek treatment prior to arriving at the Welcome Center.
  1. If medical clearance or forensic evaluation is required, generate an electronic HUB referral prior to or upon arrival at a Welcome Center.

Regional SCSW Responsibilities

  1. Review and Sign the DCFS 6017 and Transport Packet.

 

  1. Forward to the ARA for further approval.

Regional ARA Responsibilities

  1. Review and Sign the DCFS 6017 and Transport Packet.
  1. Forward to the RA for further approval.

Regional RA Responsibilities

  1. Review and Sign the DCFS 6017 and Transport Packet.

 

  1. Return to the CSW for processing.

APT SCSW Responsibilities

  1. Complete the Children's Call Screening sheet upon receiving a request from the regional office to bring a child to a Welcome Center.
  1. Assess whether the child should be brought in to a WC.
  1. Determine where the child will go (CWC or YWC).
  2. Assess whether reasonable efforts have been made to place the child/youth:

 

  1. Approve the transportation of a child/youth to a WC only when the following documents have been uploaded to the DCFS 280 Automation System:

 

  1. Assign the placement search to an APT Specialist CSW or forward the request to an APT TA (Technical Assistance) Supervisor to initiate a placement search.

 

  1. Upon notification of placement:
  1. Enter the placement information to the electronic Child Awaiting Placement system (CAP), the manual log and onto the internal APT Assignment log.
  1. Approve the placement and write the placement address on the placement documents.
  1. Make a copy of the placement documents.
  2. Assign a Group Supervisor to transport the child to placement and sign the child(ren) out of the manual and electronic CAP system.
  3. Forward the referral or DCFS 280 form to the assigned APT TA.
  1. Send an e-mail to the assigned CSW to provide the child's placement information and whereabouts.
  2. Enter a contact on CWS/CMS regarding the placement.

 

  1. If a youth attempts to run away or runs away, complete the following:
  1. Log the youth out if he/she runs away
  2. Assign a Group Supervisor to file a missing person's report with the police
  3. Enter a contact in CWS/CMS regarding the youth's AWOL and any other related information.

 

  1. If placement has not been found, forward any necessary documentation to the CSW for the child being transported to the regional office.

APT CSW Responsibilities

  1. Confer with the regional CSW or ERCP CSW regarding the child's current school, special needs the child may have, including medication/psychotropic medication, and the need for medical clearance or forensic evaluation.

 

  1. Review the child’s records to determine any supports currently in place that can be accessed to assist with crisis intervention/stabilization.

 

  1. Explore any available relatives, including non-offending parents, and Non-Relative Extended Family Members (NREFM) as placement options.

 

  1. If there are no appropriate relatives or NREFMs available, initiate a placement search as assigned by the APT SCSW.

 

  1. If the APT TA locates a placement, assess whether it is appropriate.
  1. If appropriate, inform the APT SCSW of the placement.

 

  1. Document the contact and placement information on CWS/CMS prior to the end of the shift.

 

  1. Document all interviews with the children and any details that will assist the regional CSW in any follow-up action.

 

  1. Permit the youth to contact their attorney.

 

  1. E-mail the regional CSW, SCSW, ARA and the CWC or ERCP CSW and SCSW of the placement.

 

  1. Send signed placement paperwork within one business day of placement to the Regional CSW via County mail.

 

  1. At the end of each shift, meet with the incoming APT CSW to share information on placement efforts for all children awaiting placement.

Transporting The Child To YWC/CWC

Regional CSW Responsibilities

  1. Once approval is granted from an APT SCSW to transport a child/youth, transport and take the following:

 

  1. Remain with the child/youth to complete the following intake process:

 

  1. Complete the sign-in log.

 

  1. Obtain a clearance from the YWC/CWC prior to leaving.

Back to Procedure  

APPROVALS

SCSW Approval

ARA Approval

RA Approval

HELPFUL LINKS

Forms

CWS/CMS

DCFS 179, Parental Consent and Authorization for Medical Care and Release of Health and Education Records

DCFS 179 MH, Parental Consent for Child's Assessment & Participation in Mental Health and/or Regional Center Developmental ServicesServices provided by the Regional Centers, which include diagnostic evaluation, coordination or resources such as education, health, welfare, rehabilitation and recreation for persons with developmental disabilities. Additional services include program planning, admission to and discharge from state hospitals, court-ordered evaluations and consultation to other agencies.

DCFS 280, Technical Assistance Action Request

DCFS 709, Foster Child's Needs and Case Plan Summary

DCFS 6017, Emergency Access & Placement Referral Form

LA Kids 

DCFS 129, Agency-Relative Caregiver Placement Agreement

DCFS 179, Parental Consent and Authorization for Medical Care and Release of Health and Education Records

DCFS 179 MH, Parental Consent for Child's Assessment & Participation in Mental Health and/or Regional Center Developmental Services

DCFS 280, Technical Assistance Action Request

DCFS 709, Foster Child's Needs and Case Plan Summary

DCFS 4158, General Medical Consent

DCFS 5210, Placement Address Disclosure

DCFS 6017, Emergency Access & Placement Referral Form

DCFS 6020,Things to Know Before You Leave Against DCFS Social Worker's Advice

SOC 154 A, FFA Agreement

SOC 156, Foster Home Agreement

Referenced Policy Guides

0100-510.60, Placement Considerations for Children

0600-500.00, Medical Hubs

0700-500.10, Education of DCFS Supervised Children

Back to Helpful Links